When a business decides to carry out a security compliance assessment, the first step that it takes is to define the objectives of the assessment. Some of the objectives can include identifying weaknesses in the security procedures and controls, evaluating risks to the security of the facility, and ensuring that the security procedures and controls are adhered to at all times. In addition, some of these objectives may include performing tests to determine if employees know the security policies and procedures. However, other objectives of these assessments might include obtaining an understanding of the operational procedures of the facility and whether the security procedures and controls are being effectively implemented. Check out more details about security compliance assessment on this link: http://hipaasecuritysuite.com/.
Once all objectives have been defined, the next step involves the identification of risks. The health information and the security compliance assessment team will work together to identify the risks to the organization and the means by which they can be mitigated. All staff members that will be involved in carrying out the security compliance assessments are required to receive training regarding the operations of their department and the roles and responsibilities that each person has in regards to the overall operations of the facility. Staff members are also trained in how to document and handle the various types of evidence that are needed to support the security assessments.
Once the training process has concluded, staff members are then provided with the training materials necessary for them to carry out the various assessments. Security assessments may include performing tests on the physical safety controls in place at the facility, evaluating the installation of controls in place, or evaluating the use of data security systems in place. Some tests that may be performed include controlling access to hazardous chemicals, performing tests on the physical integrity of doorframes and seals, evaluating the presence of radiation contamination and analyzing the electronic security logs used to monitor the facility's safety.
Once the tests have been completed and the documentation is complete, the next step involves developing a report that contains the results of the security compliance assessment and the information security requirements of the facility. The report is then provided to the manager responsible for approving or rejecting the data security controls. The manager will then make the final decision as to whether or not to approve the information security compliance assessment and the information security controls. If the final decision is rejected, then the manager must consider the recommendations of the entire team.
The data security assessment forms that are used by covered entities must contain detailed information about the control system that is in place at the facility.
The forms should also contain information about the types of security controls that are in place at the facility and the locations where the specific types of controls are located. Examples of the forms to be used would include General Notices, Notice of Compliance, Affirmative Action, Notice of Proposed Rule Change, and Proposed Rule Changes. The forms will also need to include the statutory language that specifically defines the types of security measures that are required by the facility and the requirements for implementing those measures. Data security requirements for covered entities are different than standard information security requirements. You can click for more details about data security requirements on this page.
Once the forms have been completed and approved by the personnel manager for a covered entity, they will be distributed to all employees for their review. The reviewed employee will use the forms to determine whether the forms meet the security standards required by the facility. If the forms are determined to not meet the standards, then the employee will be required to modify or remove the information security controls or notify the information security compliance manager about the non-compliance.
A covered entity that is required to comply with all of the Security Control Implementation Regulations can avoid fines and penalties by completing the security compliance assessment form on time. Secured health information will be more secure when a covered entity regularly completes the forms. Find out more details in relation to this topic here: https://en.wikipedia.org/wiki/Information_security_management.